Operating within the thriving financial district of Dubai International Financial Centre (DIFC), fund administration and audit coordination play a crucial role in ensuring financial transparency, investor confidence, and regulatory compliance. In today’s fast-paced investment world, the seamless integration of administration, financial reporting, and auditing is not just a necessity, it’s the backbone of sustainable fund operations.
With Dubai’s emergence as a global financial powerhouse, particularly through its DIFC jurisdiction, the need for efficient fund administration and audit coordination services has never been more vital. Our firm is committed to offering world-class, customized solutions for fund managers, promoters, family offices, private equity firms, and hedge funds.
Let’s explore in detail how our comprehensive services elevate fund management and ensure the highest level of integrity and performance.
Understanding Fund Administration: The Backbone of Fund Management
At its core, fund administration refers to all back-office functions that support the everyday operations of an investment fund. This includes financial accounting, reporting, investor servicing, compliance monitoring, NAV calculations, and regulatory filings. It ensures that the fund operates transparently, remains compliant with all applicable laws, and maintains investor trust.
Our firm handles all facets of fund administration with utmost precision, empowering fund managers to focus on what they do best making strategic investment decisions.
Our Full-Suite Fund Administration Services
1. Net Asset Value (NAV) Calculation
Accurate NAV calculations are critical for measuring fund performance and determining share value. We perform daily, weekly, or monthly NAV assessments depending on fund requirements. Our process incorporates:
- Market value of assets
- Accrued expenses
- Liabilities
- Profit/loss reporting
With our expertise, your NAV reports will always be timely, transparent, and error-free.
2. Fund Accounting and Financial Reporting
We provide comprehensive fund accounting services that include the maintenance of the general ledger, P&L accounts, balance sheets, and cash flow statements. Whether your fund follows IFRS, US GAAP, or other international standards, our accountants ensure accuracy and compliance at every stage.
We also manage the following tasks:
- Portfolio valuation
- Trade and transaction entries
- Reconciliations (bank, broker, custodian)
- Expense accruals
All data is processed and reviewed using secure, cloud-based platforms to ensure complete integrity and accessibility.
3. Investor Servicing and Communication
Investor satisfaction hinges on timely communication and accurate reporting. We ensure:
- Automated investor statements
- Capital call and distribution notices
- Investor onboarding (KYC/AML documentation)
- Performance summaries
- Subscription/redemption processing
Our dedicated investor servicing team acts as the primary liaison between fund managers and investors, ensuring clear and professional communication throughout the fund’s life cycle.
4. Regulatory and Compliance Filings
DIFC, governed by the Dubai Financial Services Authority (DFSA), has strict compliance requirements. We manage all your fund’s obligations including:
- FATCA and CRS reporting
- Economic Substance Regulation (ESR) compliance
- VAT registration and filings
- DFSA regulatory submissions
- Corporate tax compliance (UAE)
Our proactive compliance approach helps you stay ahead of changing regulations and avoid penalties.
Audit Coordination: Enhancing Trust Through Transparent Financial Oversight
Audit coordination is essential to prove the credibility of a fund’s financial operations. It ensures that stakeholders from investors to regulatory authorities receive verified, accurate, and consistent financial data.
Our audit coordination team works side-by-side with your chosen auditors to deliver an efficient and stress-free audit experience.
1. Auditor Liaison and Project Management
We coordinate all communication with external auditors, preparing schedules, documentation, and reports in advance. Our experts:
- Gather and review required audit documentation
- Address auditor inquiries promptly
- Serve as the single point of contact throughout the audit process
This ensures a smooth workflow and prevents unnecessary audit delays.
2. Preparation of Audit-Ready Financial Statements
Preparing financial statements that meet audit standards is a detailed task. We ensure all your statements including income statements, balance sheets, and cash flow reports are aligned with:
- DIFC regulatory requirements
- IFRS/GAAP standards
- Fund-specific investment policies
We also assist in preparing disclosures, footnotes, and reconciliation reports to ensure completeness.
3. Internal Controls and Process Reviews
In preparation for audits, our team regularly performs internal audits and control checks, including:
- Operational risk assessment
- Data accuracy verification
- Policy and procedure evaluations
This proactive approach strengthens your fund’s governance and minimizes the risk of audit issues.
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Why Choose Our Services in DIFC, Dubai?
Dubai is more than just a business destination; it is a thriving financial ecosystem. Choosing DIFC as your fund’s jurisdiction provides access to:
- 100% foreign ownership
- Zero tax on income and profits
- World-class infrastructure
- Access to a global financial network
Operating from the DIFC, our services are fully integrated into this ecosystem. Here’s what sets us apart:
- Local DIFC presence with global standards
- Experienced professionals with Big 4 backgrounds
- End-to-end fund administration and audit coordination under one roof
- Transparent pricing and service-level agreements
- Real-time reporting through secure client portals
Fund Structures We Serve
We offer administration and audit coordination across a variety of regulated and unregulated fund types, including:
- Qualified Investor Funds (QIFs)
- Exempt Funds
- Retail Funds
- Private Equity Funds
- Hedge Funds
- Venture Capital Funds
- Real Estate Investment Funds (REIFs)
- Sharia-compliant Funds
Each fund type has specific operational and regulatory demands. Our tailored solutions help you meet all requirements with agility and precision.
Advanced Technology and Data Security
Our commitment to excellence extends to the technology we use. Our systems are:
- Cloud-based and encrypted
- ISO/IEC 27001:2013 certified
- GDPR-compliant
- Equipped with secure investor and manager dashboards
Clients can access historical and real-time financial data from anywhere in the world. With us, transparency is not just a promise—it’s a deliverable.
End-to-End Solutions for New and Existing Funds
Whether you’re launching a new fund or migrating an existing fund to DIFC, we provide a turnkey solution that includes:
- Fund structuring and setup
- DIFC and DFSA licensing
- Preparation of fund documents (PPM, LPA, term sheets)
- Coordination with legal, banking, and custodial partners
- Ongoing administrative and compliance support
Our holistic approach ensures you have everything you need to focus on performance while we manage the rest.
Contact Our DIFC Office Today
Partnering with a competent fund administration and audit coordination provider is critical to the long-term success of your investment vehicle. We bring unmatched experience, local DIFC presence, global compliance knowledge, and technology-backed solutions to help your fund succeed.
📞 Call us today at +971 23 567 9000
📧 Email: fundsetup.net@gmail.com
📍 Visit us at DIFC, Dubai, United Arab Emirates
Let us simplify the complex, so you can focus on growing your portfolio.
